Introducing ControlPoint

Through its data discovery and file analysis capabilities, Micro Focus ControlPoint helps enterprises reduce risk, create efficiencies and better manage their data in line with governance and policies.

ControlPoint is ideal for data discovery projects. It is capable of analysing more than 1000 different content formats, including shared network drives, SharePoint files, Microsoft Exchange repositories, images, audio, video, and social media. As well showing what sensitive information is being stored, ControlPoint streamlines the task of protecting it. The software understands context within documents,  allowing it to automatically decide whether to keep or delete data. In this way, customers can identify important information in a fraction of the time it would have taken to manually search each network drive.

Another potentially time-consuming task is securing and keeping track of important information.  ControlPoint simplifies this job by automatically moving this data to the record-keeping solution,  Content Manager (formerly Records Manager).  Once stored within Content Manager, policies can  be set on the period the data should be kept for and when it should be automatically deleted.

One of ControlPoint’s features is the ability to show what proportion of an organisation’s data is redundant, obsolete, or trivial (figure 1). A dash board displays how much data falls into each of these categories, and the disk space that could be saved by deleting it. Invariably ControlPoint will help to reduce  a company’s data footprint and save on storage costs.

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Figure 1: Repositories can be analysed and managed with detailed summaries
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Figure 2: Once a repository is analysed you can take a number of actions to clean up legacy data
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Figure 3: Most categories are used to find docuents or files using metadata or concepts found within unstructured text

Earlier in 2018 Forrester, a leading global research and advisory firm, evaluated file analytics providers using thirty-one separate criteria, identifying eleven of the most significant providers and researched, analysed, and scored them, revealing Micro Focus as a leader in the evaluation. The report states, “Micro Focus provides an intuitive interface and supports rich media. Enterprises can deploy Micro Focus ControlPoint as a standalone or as part of a broader secure content management stack.”

ControlPoint utilises the Micro Focus Intelligent Data Operating Layer (IDOL), which gathers and processes unstructured, semi-structured, and structured information in any format from multiple repositories using a global relational index.

As a next step, IDOL forms a contextual understanding of the information in real time, connecting disparate data sources together based on the concepts contained within them. For example, IDOL can automatically link concepts contained in an email message to a recorded phone conversation, which can be associated with a stock trade. This information is then imported into a format that is easily searched, adding advanced retrieval, collaboration, and personalisation to any application that integrates the technology.

 

This article was first published in OHM Issue 42, 2018/3, p34.

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